AN AI ASSISTANT ON YOUR WEBSITE: WHAT WORKS FOR CUSTOMER SERVICE
A chatbot that answers your opening hours, lead times, prices and delivery zones, and hands over to a human at the right moment. What to feed it, what to forbid it, what it costs.
By Arnaud Poirier, freelance web & software developer, Antibes
- An assistant restricted to your documents answers repetitive questions at any hour and hands over to a human.
- It does not negotiate, does not handle complaints, does not promise a lead time it cannot verify.
- 60 to 70% of questions resolved without a human is a good score; we reread the conversations every week at the start.
The chatbots of five years ago were decision trees that annoyed everyone. Those of 2026 understand a badly typed question at 11 pm and answer it correctly, provided they are restricted.
What to feed it
Your documents, and nothing else: opening hours, prices, delivery and return conditions, service area, frequently asked questions, product pages. It answers from that. If it cannot find it, it says it does not know and offers a human. That is the most important setting: an assistant that invents a promotion or a lead time costs you a customer.
What it does well
- Answer repetitive questions, in several languages, at any hour.
- Qualify a request: collect the name, the need, the desired date, before handing over.
- Guide to the right page, the right product, the right form.
- Book an appointment or a reservation when it is connected to your calendar.
What it must not do
Negotiate a price, handle a complaint, give medical or legal advice, promise a lead time it cannot verify. For all of that: transfer to you, with a summary of the conversation.
What we measure it on
The rate of questions resolved without a human (60 to 70% is a good score), the qualified requests passed on, and above all the conversations where it answered off the mark: we read them every week at the start and fix the documents.
What it costs
Setup, with your documents and the handover rules: one day. Then usage, a few dozen euros per month depending on volume. For a shop that gets twenty calls a day for the same questions, it pays for itself in the first month.
Frequently asked questions
Can an AI chatbot make up answers?+
How much does an assistant on my site cost?+
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